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MINUTES OF A MEETING OF THE BOARD OF COMMISSIONERS
OF
KING COUNTY WATER DISTRICT NO. 90
October 18, 2011
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THE REGULAR MEETING of the Board of Commissioners of King County Water District No. 90, King County, Washington, was held on October 18, 2011, at the District office located at 15606 SE 128th Street, Renton, Washington. Present at the meeting were Commissioners Gidner, Amira and Murgatroyd. Also present were Jack H. Leininger and Julie A. Christenson of Leininger & Christenson, P.S., the District Office/Accounting Manager, Darcey Peterson, the Superintendent, Joshua Deraitus, and the District Manager, Thomas Hoffman.
Commissioner Murgatroyd called the meeting to order at the hour of 4:45 p.m. The agenda of the meeting was amended to add additional vouchers and special meeting minutes.
There being no public comment, Commissioner Murgatroyd requested meeting minutes for review. Thereafter, the minutes of the meetings of October 4, 2011 and October 13, 2011 were unanimously approved as presented.
Commissioner Murgatroyd then asked for a building update. Mr. Hoffman reported that the contractor and sub-contractors are getting their information to the bonding company to determine what is owed for the dirtwork and the electrician, both of whom have claims against the contractor’s bond. Mr. Hoffman also reported that the rain garden is working well.
There being no engineering report, Commissioner Murgatroyd requested a review and approval of vouchers previously submitted and those vouchers submitted at the meeting, and it being duly noted by Commissioner Murgatroyd that he had reviewed the vouchers and backup information prior to the meeting in accordance with District policy and found all vouchers to be proper for payment. Discussion ensued by Commissioner Murgatroyd regarding the City of Seattle voucher. He noted that water purchases are high compared to water sales that have been budgeted but that may be due to the delay in billing. Tom Hoffman commented that with additional information being calculated, catch up is already being seen and the water loss for the entire year is significantly less than previously thought. It was noted that PSE charges are also higher than one year ago. Commissioner Amira commented on the Systems Interface invoice. Mr. Hoffman explained that it was a bill for upgrading that had been performed back in April and was within the budget. Thereafter, a motion was duly made and seconded, unanimously approving the vouchers as presented, all of which were audited and certified by the auditing officer as required by RCW 42.24.080 and reimbursement claims as required by RCW 42.24.090, made available to the Board and further described as follows:
Voucher Nos. 7659 through 7670 in the total amount of $22,109.96 from the US Bank Account;
Voucher Nos. 20837 through 20875 in the total amount of $174,600.28 from the Maintenance Fund.
Voucher Nos. 3522 through 3525 in the total amount of $14,482.82 from the Construction Fund.
Action items were next requested. The first matter to be brought before the Board was with regard to credit card processing. A memo dated October 13, 2011 from Darcey Peterson was reviewed and discussed by the Board. Ms. Peterson reported that the customers are demanding that the District change its system to accept credit cards. Commissioner Murgatroyd asked Darcey Peterson to obtain additional information from InHance with regard to references for their product and would like Darcey to talk to as many people as possible who use the InHance product to determine how many customers are using the product and their satisfaction with it. Ms. Peterson invited those interested in meeting with the InHance representative on October 25, 2011 at 10:00 a.m. at the District office.
The next action item discussed was a memo from the District Manager, Thomas Hoffman, dated October 14, 2011 regarding the Facilities Maintenance Position. Commissioner Murgatroyd commented that we would need to look at the budget first. Mr. Hoffman also reported that he had contacted CWA and it would have to be brought before the Union and the proper procedure followed. Darcey Peterson was asked to prepare the budget without the proposed new position. The Board approved Mr. Hoffman’s recommendation to keep Aaron Owen on at the District through the end of the year.
Commissioner Murgatroyd then requested financial updates from Darcey Peterson. Ms. Peterson reported that the District has sold 11 GFC’s this month through today’s date. Commissioner Amira noted that the lock off and liens appear to be on the high side. Commissioner Murgatroyd noted that year to date we’re still doing fine and watching the October financials for recovery.
Commissioner Murgatroyd then requested updates from legal. Jack Leininger commented on the letter he received from SPU thanking the District for its comments, in response to our letter regarding the independent rate consultant.
Next, Commissioner Murgatroyd requested updates from the District Manager. Mr. Hoffman first reported on a culvert that was plugged under the driveway to the well. He reported that the County found some rocks that were causing the problem. District staff will extend the culvert to take care of any future issues. Mr. Hoffman also reported that he had received an email from the Department of Health, which indicated that some $70 million dollars would be available at 1 and 1/2% interest on 20 year loans with a 1% loan fee under the 2012 Drinking Water State Revolving Fund Program. The District was invited to apply. Discussion ensued regarding the proposed projects which may be included in the application including storage, main replacement, a new tank, a new well, and a new pump station. Applications are due in March, 2012. Mr. Hoffman also reported that King County had advised that it would grant King County Water District No. 90 an easement next to our current well property in order to drill a new well. Mr. Hoffman was encouraged to follow up with King County regarding such an easement.
Commissioner Murgatroyd then called for discussion from the Superintendent. A memo dated October 17, 2011 was reviewed and discussed by the Board. Mr. Deraitus commented that the tie in on the South side and the tie in on the North side will both be done on October 20, 2011 and had no additional changes to his memo.
Next, Commissioner Murgatroyd called for reports from the Board. Commissioner Gidner commented that he chaired his first Section 4 meeting last evening. Commissioner Gidner reported that Scott McKinnie resigned from WASWD as executive director. Commissioner Amira reported that he had attended the same meeting and that Vickie Henderson had handed out the Reclaimed Water Comprehensive Plan as well as an agenda of her discussion topics. Commissioner Murgatroyd had nothing to report.
Future meeting were next discussed. It was determined that the October 25, 2011 storage analysis meeting needs to be rescheduled to accommodate Roth Hill Engineering. November 29 or November 22 were suggested as potential dates. The Operations Budget meeting was affirmed for November 8, 2011. Josh Deraitus asked to go to the insurance risk pool meeting on October 20, 2011 which was approved by the Board.
Action items:
(1) Darcey Peterson to obtain additional information regarding the InHance products
(2) Tom Hoffman to start the process of obtaining an easement from King County next to Well #2.
There being no other or further business to come before the Board and there being no public comment, the meeting as unanimously adjourned at the hour of 6:18 p.m.
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